Symphony Program Training Manager

Position: Training Manager

Location: Paris or Barcelona preferably or MSF hub (Geneva, Amsterdam, Brussels)

Contract: Fixed Term (CDD), 16 months

Starting date: June 2017

I.                    MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 21 sections, 24 associations and other offices together (the Movement). Based in Geneva, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested. MSF International also provides administrative support to the MSF Access Campaign.

 

II.                  POSITION BACKGROUND

MSF is executing a global HRIS (Human Resources Information System) project of design, development and integration of HR systems and processes across 24 MSF offices (Symphony Program). In the preliminary phase of the project, a feasibility study was carried out, functional and technical requirements defined and a HRIS solution identified. The project is now entering the implementation phase aiming to realise the solution with SAP (HCM/eRecruitment) and deploy it in MSF offices.

The Training Manager plays a key role in the project as all HR staff in each MSF office need to be trained before the HRIS can be implemented.

As Training Manager, you will be responsible for providing training to all end users of the HRIS. A training strategy and a training plan have been defined. The project has now started the roll out across the 24 MSF offices which means that HR staff in each of those offices need to be trained on the new system. Training materials need to be developed that can also serve as manuals after the implementation. A tool has been identified to support the development of these materials. You will be the lead person to perform trainings and to develop supporting documents for the end users. The full implementation of the project will be finalized before the end of 2018.

You will be part of a collaborative team, based in diverse MSF offices in the world, and you will be working in a cross-cultural environment. 

 

III.                PLACE IN THE ORGANISATION

Inside the MSF International Office you will be a member of the Symphony Program team, you can be either based in Paris, Barcelona or in another MSF hub location. You will be part of the Change Management Team and work in close collaboration with other members of the Symphony team. You will report directly to the Symphony Program Manager (but could be subject to change). You will need to actively interact with MSF end users and managers in all MSF sections.

 

IV.               OBJECTIVES OF THE POSITION

Being a key member of our Symphony project team, you will focus on helping to deliver SAP HCM and eRecruitment to all MSF sections, by training end users on the use of the new system, providing supporting documentation during and after the trainings and encouraging and empowering users to work with the new tool.

You will be in direct contact with each of the countries to establish the training calendar and define the participants.

 

Main Responsibilities:

  • Deliver in a structured way all necessary tools for the effective training of end users including a detailed training model that can be replicated in consecutive roll outs including a road map of activities, training methodology, training content, planning etc.
  • Creation of training materials and manuals
  • Direct contact with the person in charge in each country to define training calendar and participants
  • Deliver training sessions
  • Follow up and report periodically on the progress of training
  • Design an evaluation system that can prove the training objectives’ achievement and can contribute to lessons learned for the next roll outs
  • Refer issues to the Program Manager or appropriate team member

 

V.                 PROFILE REQUIREMENTS

Required

  • A minimum of five years of experience and knowledge in change management and training principles and methodologies
  • Demonstrated experience in delivering IT training related to system implementation
  • Knowledge of HR processes, preferably related to an HRIS implementation
  • MSF experience in Human Resources would be a strong advantage
  • Able to interact effectively at all levels in an organization
  • Demonstrated ability to set priorities and to meet deadlines under pressure
  • Demonstrated ability to participate in the planning and coordinating of a project or project component with tasks, timelines, resources and budget
  • Excellent communication (written and oral) and interpersonal skills
  • Excellent leadership and management skills
  • Problem solving and root cause identification skills
  • Ability to influence others and move toward a common vision or goal
  • Capacity to work alone and as part of a team
  • Genuine interest in and commitment to the humanitarian principles and challenges of MSF
  • Strong team player with the ability and interpersonal skills work in a cross-cultural environment
  • Energetic, positive and open approach
  • Service and result oriented
  • Willingness to travel internationally
  • Experience with Microsoft Suite (Visio, Excel, Word, Power Point)
  • Fluency in English, written and spoken, French would be an advantage
  • Experience with SAP HCM/eRecruitment would be an advantage

 

Starting date: June 2017

Contract: Fixed Term (CDD), 16 months

Location: Paris or Barcelona preferably or MSF Hub (Geneva, Amsterdam and Brussels)

Deadline for applications:  28th May 2017       

 

Please submit all applications only by email to: IO-recruitment.gva@msf.org stating “Symphony Training Manager” in the title.

Please submit only one file containing your CV and cover letter and name the file with your family name.