International Finance Senior Officer

I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 19 sections, 23 associations and other offices together. Based in Geneva, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested. MSF International also provides administrative support to the MSF Access Campaign.

II. PLACE IN THE ORGANISATION

The International Finance Senior Officer (IFSO) is a member of the International Office (IO) of MSF and of the International Finance Team. This team consists of three positions: the International Financial Coordinator (IFC), the IFSO, and the International Finance Officer (IFO).

The International Finance Senior Officer will report directly to the International Financial Coordinator.

III. OBJECTIVES OF THE POSITION

The IFSO position seeks to improve and develop the financial and technical aspects related to the International Financial Statements combination process and the production of other international combined financials.

The IFSO will work under the supervision and the coordination of the International Finance Coordinator (IFC). The IFSO supervises and coordinates the work of the International Finance Officer (IFO).

IV. MAIN RESPONSIBILITIES

The IFSO's activities include:

International Combined Accounts

The IFSO will be responsible for the planning, production and audit of the annual international combined accounts for the MSF movement in its different key phases.

During the preparation phase:

  • Support the various entities (currently 19 sections, 3 branch offices, MSF International and 10 satellites) in the understanding of the international standards (MSF GAAP, IFRS) applied for the combination
  • Propose improvements that will create further efficiencies & improve the inter-company processes & exchanges
  • Oversee the IFO in consistently updating, communicating and training MSF financial staff on all procedures and policies needed for the combination process
  • Supervise the IFO in the oversight of inter-company transactions
  • Supervise the IFO in supporting the entities in the recording of their annual accounts in the international financial software (SAP BFC) by direct training, assistance & advice on formatted reporting
  • Oversee the IFO in organising and conducting international meetings relating to the improvement of the combination processes
  • Update and maintain the MSF International Accounting Standards (MSF GAAP)

During the annual combination process:

  • Set-up the right level of documentation on the combination process
  • Continuously develop, along with the sections and IFO, data collection formats suitable for the needs of the combination
  • Plan the reconciliation of inter-entity transactions, combination processes and international audit
  • Ensure the preparation of the annual International Combined Accounts,
  • Oversee the international audit, including the documentation and analysis as needed by the international auditors; and resolve all audit queries
  • Produce the International Financial Report, in collaboration with the International Editor and other key stakeholders (International Treasurer).

The IFSO will also where required, escalate to the IFC, issues concerning, in the main, any lack of compliance, weaknesses or problems concerning accounting, audit or any matter of concern that needs to be addressed by the Financial Directors and/or the International Treasurer.

The IFSO will ensure a follow-up on the combination process and lessons learned, and will proactively develop improved formats and policies. The IFSO will also ensure proper communication channels and timely communication flows towards the financial staff of the movement on the combination.

International Finance Reporting and Tool Management

The IFSO will proactively develop, maintain and enhance current systems and processes to improve the International Reporting and create efficiencies within the movement.

The IFSO will be responsible with the IFO and in collaboration with the financial staff of the movement, for the gathering, compilation, production, dissemination and analysis of international reporting, such as:

  • Monthly Financial Report, including the annual budgets/forecasts,
  • Annual growth calculation,
  • International Remuneration Policy tariff calculations,
  • Any other financial data needed for in-depth analysis or communications purpose.

The IFSO will take the lead in the preparation and development of new international financial reporting formats, such as international multi-year financial projections and any other international reporting as requested.

International Financial Information and International Projects

The IFSO, under IFC supervision, will ensure the follow-up of international projects which would need specific international information monitoring, such as, but not limited to:

  • Follow-up on data gathering for Emergency Fundraising Mechanism, Resource Sharing Agreements monitoring, etc.
  • International projects with financial implications (e.g. HR or fundraising),
  • Field related international projects,
  • Any other international financial data that requires follow-up

Additional responsibilities and activities:

The IFSO will:

  • Supervise and manage the International Finance Officer
  • Support the IFC in the communication / coordination duties and help ensure proper communication on international projects impacting financial structure of the movement (e.g.: International Remuneration Project, HR & fundraising analysis etc.)
  • Assist the IFC in taking the minutes of the FinDir Platform meetings
  • Be invited to participate actively in the IO and MSF topical debates by attending information meetings and discussions
  • Provide other support to the IFC as required.

V. PROFILE REQUIREMENTS

Requirements

  • Commitment to the aims and values of Médecins Sans Frontières
  • At least eight years relevant finance experience
  • Professional accounting qualification e.g. ACCA, CIMA, CPA, CMA, or equivalent
  • Excellent written and spoken English
  • Experienced in consolidation accountancy
  • A great liking of IT tools and highly computer literate
  • Excellent command of Excel and ability to handle the analysis of data
  • Ability to learn & master quickly new tools (including SAP BFC – international combined accounts software), including report-development
  • Strong financial analytical, organisational & synthesis skills
  • Excellent written and communication skills and ability to work within a team
  • Ability to work within deadlines
  • Flexible and solutions orientated
  • Self-motivated & enthusiastic with ability to interact with a broad range of actors; demonstrable diplomacy

Desirable

  • MSF experience
  • Knowledge of SAP Business Objects Financial Consolidation a plus
  • Additional language skills

Starting date: December 2013

Contract: 60% - Fixed term 24 months with possible extension

Location: Geneva

Deadline for applications: 18 October 2013

Please submit all applications only by email to: IO-recruitment.gva@msf.org stating “IFSO” in the title.

Please submit only one zip file containing your CV and cover letter and name the file with your last name.

Only short-listed candidates will be contacted